Asbestos Laboratories Chain of Custody Form

At Asbestos Laboratories, we understand that correctly completing a chain of custody form is essential to safely and accurately handling hazardous materials during laboratory analysis. That’s why we take special care to ensure that all chain-of-custody forms are filled out properly, and all related documentation is organized before submitting the sample for testing.

How to Fill Out Chain of Custody Form

Contact our team today with any questions about filling out a chain of custody form. We help with all of the details to provide an accurate and straightforward experience. Our online process helps speed up the process and helps the testing go smoothly.

STEP 1. Client Information

  • Enter all of your information into this part of the form.

    • Project Address – This is very important so we know where the sample(s) were taken. Don’t mistake this for your address, which is entered above.
    • Project Number – House / unit number, or your own project identifier

STEP 2. Results Submission

  • Your results will be delivered by phone, FAX or email. You can even choose them all by checking off all three boxes—be sure to include alternate numbers and/or email addresses if they are different from the main contact information.

STEP 3. Sample Details

  • Sample Name and Number

    It can be something like “A-1”, “B-1” or “Floor-1”. This needs to match the labels on your Ziploc bags, because it’s how we’ll be able to pair each sample with the appropriate description that comes next.

    Here’s an example of how you might label your bulk samples:

    • B1 = Living room ceiling – popcorn ceiling
    • B2 = Dining room corner – drywall compound
    • B3 = Bathroom floor tiles – linoleum
  • Description

    You’ll want to include Type of Sample and Sample Location. For air samples, also include Flow Rate, Sample Time-On & Time-Off, and Volume (optional).

    • Type of Sample : Is this sample a piece of drywall mud, or a floor tile? Write down what it is here. For air samples, just put “Air”.
    • Sample Location :  Examples of this would be “Upstairs Bathroom” or “Basement Bedroom”.
    • Flow Rate : This is the L/min at which you ran the air pump. NIOSH 7400 requires 2.5-16L/minute as the proper airflow. You can call us for an air-flow recommendation for your particular situation.
    • Sample Time-On & Time-Off : The time that you started the air pump. Example: “3:30pm-4:45pm”
    • Volume (optional) : You may want to manually calculate the volume that went through the pump. If you ran the pump for 60 minutes at 10L/min, it would be “600L”.
  • Stop Pos

    • Check this box if you want us to stop testing at the first positive result.
  • Sample Date/Time

    • Pretty self-explanatory. Pick a date from the drop-down calendar and if known, the time the sample was taken (hour:minutes)

STEP 4. Analysis and Turnaround Time (TAT)

  • Analysis Requested

    Check off the type of analysis you need for each sample. For Asbestos, the most common types will be “BULK” and “AIR”.

    • BULK uses Polarized Light Microscopy (PLM).
    • AIR uses Phase-Contrast Microscopy (PCM).
  • Turnaround Time (TAT)

    • Check off the turnaround time that you need. For example, if you check off “Two Days”, you’ll receive results within 48 hours from the time we receive your sample during business hours.
    • If you need samples within 24 hours or less, please call ahead to let us know. Depending on demand, we may need to make arrangements to give you a quick turnaround time.
    • We can process a handful of samples per hour. Needless to say, we can’t process 30 samples within 60 minutes; so that’s why calling ahead of time for quick turnarounds is vital.
    • Call us for pricing on different turnaround times.

STEP 5. Authorization & Signature

  • Authorized by

    • Person collecting the sample & making the payment.
  • Signature

    • Self-explanatory – sign here!
  • Sample(s) Collected By

    • This is a useful field if you have multiple people working through samples. If there’s a problem with the sample collection, we have a contact in case of questions about the sample or we can help you know which worker needs additional training in sample collection.

STEP 6. Special Instructions, Print, Save and/or Email

  • Finally, if you have special instructions with regards to testing or the handling of your samples, enter them here.
  • Click to print the form—blank or completed—for you or the authorized signatory to sign and attach to the samples, then click again to save the form to your computer and/or email it.
  • It’s that simple.

Get in Touch with Asbestos Laboratories Today

At Asbestos Laboratories, we understand the importance of accurate and secure chain-of-custody forms. Our experienced team is here to help you fill out your form correctly, so contact us today!